Managing Your Purchases with VirtualRX

5 February 2024

VirtualRX, our business management platform, empowers you to efficiently handle your purchases, ensuring a seamless and organized process. Here’s a step-by-step guide on how to effectively manage your purchases using VirtualRX:

1. Purchase Management:

Adding a Purchase:

• Navigate to Purchases and select Add Purchases.
• Enter the supplier’s name or business name. If the supplier is not in the system, add them under Contacts -> Suppliers -> Add.
• Input the purchase reference number, date, and order status.
• Choose the business location for the purchase.
• Add products by typing the product name or scanning the barcode.
• Enter quantity, price, and tax information for each product.
• Apply discounts if needed, and include purchase tax, shipping details, additional charges, payment status, and notes.
• View your list of purchases under Purchases -> List Purchases.
• Print labels for your purchases by clicking “Print Labels” in the list purchases screen.

Troubleshooting No Matching Product Found:

• Reason 1: Ensure the product name or SKU entered exists in the product list.
• Reason 2: Check that the selected business location has the product assigned.
• Reason 3: Confirm the product has stock management enabled in Add/Edit Product.

2. Purchase Payments:

Payment Statuses:

• Paid: 100% of the purchase order (PO) is paid.
• Due: The PO is 100% unpaid.
• Partial: A partial amount of the PO has been paid.
• Overdue: The PO is 100% unpaid and past the due date.
• Partial Overdue: A partial amount of the PO has been unpaid and past the due date.

Adding Payments:

• During Purchase: Add payments while creating a purchase.
• List Purchase Screen: Click actions for any PO to view payment options.
• From Contact: In Contacts -> Suppliers, select “Pay Due Amount” to settle outstanding payments.

Efficiently manage your purchases and payments with VirtualRX, ensuring a streamlined and organized workflow for your business. If you encounter any challenges or have questions, feel free to reach out to our support team for assistance.

Are you ready to restructure your pharmacy business? Kindly contact us by phone at 09124453515, via email at support@virtualrx.com.ng, or through WhatsApp at 09124453515.

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